Concessions Stand Fundraising Opportunities and Procedures for Parent Groups and Outside Users

Overview

The Booster Club offers Concession Services as fundraising opportunities for both parent groups of scholastic sports teams and outside organizations. These opportunities have included providing concessions for events such as Junior Rangers Football, Volleyball, Wrestling and Cheer tournaments. A percentage of sales has been allocated to outside organizations and parent groups who take on the responsiblity of staffing/running the concession stand for the event. The procedures outlined below have been approved by the Spencerport Sports Booster:

Outside User Procedures

Outside users include community groups and parent organizations that host events on campus and wish to offer concessions during these events. Examples include Spencerport Junior Ranger Football, the Bernabi Parent Group and Spencerport Community Programs.

Requirements for Outside Groups

-              Submit and email requests with the requested event, dates and times to spencerportsbc@gmail.com - Subject: Concessions Stand Request - Outside Use 

-              Provide coverage during concession operating hours, from sales, setup and cleanup. 

-              Designate a representative to attend a pre-event meeting with a booster concessions representative to discuss group needs and the products to be sold.

-              Adhere to all District Policies regarding facility use.

Requirements for Sports Booster Parent Groups

-              Submit Fundraising for approval.

-              Provide coverage during concession operating hours, from sales, setup and cleanup.

-              Designate a representative to attend a pre-event meeting with a boosters concessions representative to discuss group needs and the products to be sold.

-              Adhere to all District Policies regarding facility use.

Sports Booster will supply:

-              A concessions representative will hold a pre-event meeting with the group requesting concessions to discuss group needs and the products to be sold.

-              Supply a certified cook for the event if necessary (L1 or L2 certification).  If booster provide the certified cook there will be a $100 fee.

-              Ensure a Booster Club representative is present at both the opening and closing of the event and is available by phone for any issues related to concessions during the event.

-              Provide a start-up bank and the Square System Device

-              Provide all approved products for sale at the event.

Sales Distribution for Concessions Events

Sports Booster Team Parent Group:

• Concessions Sales are $300 or less:  The sports booster team parent group covering the event will receive the total the sales from the event.

• Concessions Sales are $301 - $750:  The sports booster team parent group covering the event will receive $300 from the total sales of the event.

• Concessions Sales are $751 and over:  The sports booster team parent group covering the event will receive 40% of the total sales for the event.

Example:  Sold $238 - Team Parent Group receives - $238 (Under $300)

Sold $578 - Team Parent Group receives - $300 (within the $300 to $750 range

Sold $778 - Team Parnet Group receives - $311.20 (40% of total sales)

Non-Sports Booster Groups - will receive 15% of the total sales of the concessions event if they provide concessions coverage for the event.